Storegate Digital Signing

What is Storegate Digital Signing?

With the Storegate Digital Signing service, you replace paperwork and time-consuming handling of physical signatures with secure digital signatures. In addition, you save time and money and get a more efficient operation with higher security. Upload or insert documents from Storegate, add recipients and send your power of attorney, agreement or contract. Let your customers sign easily with BankID or digital signature. Storegate Digital Signering offers qualified signatures with time stamp and long-term archiving in the PAdES (PDF Advanced Electronic Signatures) format. Manage your contracts and documents on any device. With just a few clicks, you and your colleagues can have your contracts ready for signing. What's more, it's easy to follow the entire flow via our cloud service wherever you are, conveniently and securely. Storegate is a Swedish cloud service with full GDPR compliance. Our signing service exports the files in PAdES (PDF Advanced Electronic Signatures) and uses a certificate provider that both provides timestamps and is on the AATL (Adobe Aproved Trusted List) and EUTL (European Union Trusted List). A digital signature with us has the same legal validity as a physical signature on paper.

Create envelopes and send documents for signing

Follow the steps below to create your envelope and send documents for signing. If you have not already activated Storegate Digital Signing, do so by clicking on Signing in the left column when logged in via the web interface or by going to your account settings when logged in via the website. Under Subscriptions -> Price plan, select the desired number of Signing Credits and confirm the change. Now you are ready to start creating envelopes and sending documents for signing. 1. Tap Create envelope. 2. Write your name on the envelope. Here you can also write a message to the signatory. You can also write a message that will be displayed when the recipient has signed the envelope. Click on Next. 3. Insert one or more documents to be signed. There are several ways to upload documents. You can choose a PDF you have on your Storegate account or upload a file locally from your computer. You can also "drag and drop" to upload from the explorer. Once you have selected the file(s) to be signed, click Next. 4. Select the desired signature settings. The default option for signing is BankID but you can allow Digital Signature as an alternative to BankID. For Qualified Signature Escrow Agreements (QES), you can force verification and signing with BankID. Here you can also make settings to notify the signatory when the signing is complete. 5. In this step you add the signatory of the envelope. You can choose whether the signing should be done in a certain order, which is useful when signing, for example, employment contracts. When all signatories have been added, click on Review to get a summary of the whole envelope. 6. This summarises the entire envelope and the settings you have made. If you need to change something, simply click on the gear next to the box you want to change. At the bottom, enter the date on which the signing ends. Then everything is ready, click "Send now" to send off your envelope. The signatory will then receive an email with your message and a link to complete the signature.

Is a digital signature as legally binding?

Yes, a digital signature has the same legal validity as a physical signature on paper. Storegate is a Swedish service subject to Swedish law. Our signing service exports the files in PAdES (PDF Advanced Electronic Signatures) and uses a certificate provider that provides both timestamps and is listed on the AATL (Adobe Aproved Trusted List) and EUTL (European Union Trusted List).

What are the benefits of using Storegate Digital Signing?

With Storegate Digital Signing, you replace paperwork and time-consuming handling of physical signatures with secure digital signatures. You'll also save time and money, and run a more efficient and secure business. Faster for your customers - faster for you. Manage your contracts and documents on any device. With just a few clicks, you and your colleagues can have your agreements ready for signature. Storegate Digital Signing allows multiple signatories to sign the same document from different locations easily and securely. What's more, it's convenient to follow the entire flow via our cloud service wherever you are, conveniently and securely. Storegate Digital Signing is GDPR compliant. Storegate is a Swedish cloud service and all data is stored on servers in Sweden. This means that it will be easy for you to comply with GDPR because you never have to worry about personal data being processed outside of Sweden's borders.

Is Storegate Digital Signing GDPR-safe?

Yes, Storegate Digital Signing is GDPR compliant. Storegate is a Swedish cloud service and all data is stored on servers in Sweden. This means it will be easy for you to comply with GDPR as you never have to worry about personal data being processed outside of Sweden's borders. Read more about Storegate and GDPR here.

Is PAdES supported in Storegate Digital Signing?

Yes. Storegate Signing offers qualified signatures with time stamp and long-term archiving in the PAdES (PDF Advanced Electronic Signatures) format.

How do I activate Storegate Digital Signing?

To use the Storegate Digital Signing service, you first need to activate the service on your account. You can do this by clicking on Signing in the left-hand column or by going to your account settings when you are logged in via the website. Under Subscriptions -> Price plan, select the desired number of Signing Credits and confirm the change. Now you are ready to start creating envelopes and sending documents for signing.

I have received an email inviting me to sign. What should I do now?

If you have received an email inviting you to sign, it means that someone wants you to sign a contract via Storegate. Click on "Continue" to go to the signing process. There you can read the agreement and approve it by clicking on Sign in the top right corner and then complete the signing. Does it cost anything to sign? No, for you who sign a contract, it costs nothing. It is the Issuer (i.e. the holder of the Storegate account) who sends out the envelope pays for the service.

How are my signing credits calculated?

Signing credits are purchased in packages of 120, 300 or 600 and are valid for one year. One credit is required per signature, which means that 10 signature credits are enough for 1 envelope with 10 signatories or 10 envelopes with 1 signatory in each envelope. If you try to send an envelope to more signatories than the number of credits available, the system will warn you. In case a signature is revoked by the issuer, no signing credits will be used, provided that no signatory has started signing. If signatories have started signing, signing credits will be deducted for the envelope in question.

Glossary for Storegate Digital Signing

Issuer - The person who has purchased the Storegate Digital Signing service and sends envelopes to the Signatory. Signatory - The person who will sign and receive an envelope from the Issuer. The signer does not need an account with Storegate. Signing credits - The number of credits the account holder has purchased in his package. Example 10 signature credits are enough for 1 envelope with 10 signatories or 10 envelopes with 1 signatory in each envelope. Envelope - In an envelope you can put one or more documents to be signed. Reviewer - The person who drafts and/or reviews the agreement but is not authorised to sign the agreement. This setting allows the agreement to be approved as a reviewer before, for example, the CEO signs the agreement.

How do I add the Digital Signing service to a sub-user?

When the Digital Signing service is activated on a Multi account, it becomes available only to the administrator. In order for sub-users to be able to use signing as well, the administrator then needs to add the signing function to the sub-users who will have access to use it. For an existing user, go to the user list and assign the service. When creating a new sub-user, you will be given the choice of adding the service immediately upon user creation.

How does the archive work?

Once a contract is signed and ready, you can download it to your computer. To archive the envelope, click on Archive inside the envelope. When you archive an envelope, the envelope link for the Signatory is deleted, which means that the Signatory will no longer be able to access the envelope via the link provided in the email sent for the signature. In the archive you can collect old envelopes and from there it is possible to download the agreement and view the event log.

What happens if I deactivate Storegate Digital Signing?

If you deactivate the service by changing to 0 signing credits, or cancel the Storegate account where the service is activated, access to Storegate Digital Signing will be lost immediately. This means that you will no longer have access to your envelopes and the material will be deleted. Please note that previous envelopes will also not be retained should you reactivate the service. Previous signatures remain valid and you can verify the agreements via the QR code and the link provided in the agreement.

Product sheet Digital Signing

Open product sheet for Storegate Digital Signing

Sample document with digital signature

View an example of a document signed via Storegate

Create agreements that multiple parties can sign

With templates in Storegate Digital Signing, you can use a link on your website to get a standard agreement (e.g. rental agreement, personal data assistant agreement) signed by several parties independently of each other. When the agreements are signed, you can use the export function to automatically collect all agreements in the same folder. Do this: 1. Log in to your account in the web interface 2. Go to Signing in the left column 3. Click on the My Templates button and + Create Template 4. Enter a name for the template and any instructions to be given to the signatory when the signing is completed. 5. Upload your contract 6. Click through and enter your settings 7. Add and specify the fields to be completed by the recipient before signing (this information is added to the contract). 8. Publish the template and copy the link and paste it in the place you want it. The link is active as long as the envelope is available. Tip! Try going to the link and signing the envelope yourself.

Sign agreements with form filling

If you have access to the Storegate Signing service, you also have the option to publish standard agreements for form filling via an open link. You decide which type of document (PDF, DOCX) will be displayed to the recipient and which form fields the customer needs to fill in (e.g., name, email address, phone number, etc.). You can also add your own custom fields for the customer to complete. Once the form has been filled in and the agreement signed, it is automatically forwarded for approval to any additional signers you choose, or simply back to you, after which it is archived in a predefined folder under My Files or Shared Files. To create a template signing with form filling, go to Signing, click + Create template, add an agreement, set the template settings and approvers, and then complete the process. You will now receive a link that can be distributed via email, on a website, in a forum, etc., and the link will remain active until you choose to deactivate or delete the template.